Administrator

AU-Melbourne

Overview

InterSystems Corporation is a privately held software company with a 39-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.

 

Job Summary:
We have an opportunity for an experienced Office Administrator to join our team in the Melbourne office. You will be highly organised and able to ensure the smooth and efficient running of the office each day. The role will also see you responsible for running reception and all administration activities as well as the general housekeeping and management of the office facilities.

Responsibilities

  • Ensuring the presentation and management of the office facilities are in order at all times.
  • Ordering of office equipment and supplies, handling mail and courier deliveries and scheduling of meeting rooms.
  • Reception duties including greeting visitors and answering calls.
  • Attend to enquiries of visitors including organising taxis, restaurant bookings, etc.
  • Coordination and booking of staff travel requests and meetings.
  • Updating staff movements, assistance with new staff inductions, maintaining policies and procedures and assistance with staff expense reports.
  • Provide administration support to the sales and implementation teams, including preparation of tender documentation, liaising with the customer, preparing quotations and taking minutes.
  • Liaise with Building Management and service technicians for day-to-day repairs and manage the cleaning services company.
  • Organise and coordinate Melbourne-based events including room bookings and catering.
  • Forward supplier invoices to relevant parties and maintain petty cash.
  • Point of contact for general housekeeping requests from staff.
  • Additional duties as required

Qualifications

  • Superior communication skills complemented by high standards of work and presentation.
  • You will be able to build excellent working relationships with stakeholders.
  • You must be self-motivated, possess good planning skills and demonstrate high attention to detail.
  • A flexible, well organised team player with strong problem solving skills, often working under pressure while maintaining accuracy.
  • Advanced skills in Microsoft Office and proven experience in an administration position within a corporate environment.
  • Qualifications in Office / Business Administration will be highly regarded.

Come innovate with us

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