• Executive Assistant

    Location FR-Courbevoie
  • Overview

    We have an opportunity for an experienced Executive Assistant to join our team in the Courbevoie office. You will be provide administrative support to the France Country Manger. You will be highly organised and able to ensure the smooth and efficient running of the office each day.

    Responsibilities

    • Act as a business support for the France Country Manger by preparing reports, presentations…etc.
    • Raise purchase orders and quotations / check invoices as necessary
    • Excellent communication skills in typing memos or letters and being in contact with other executive level Managers
    • Maintain and update reports and databases as necessary
    • Organise meetings and conference calls both internal and external
    • Provide PA support to the France Country Manger including but not limited to; extensive complex diary management, monitoring incoming correspondence, screening calls, collating expenses on a monthly basis, collating monthly report data
    • Coordinate travel bookings (domestic and international) for the France Country Manger and provide booking assistance to Executives/Senior Management visiting the France office as necessary
    • Provide additional cover for other administrative staff during absences or when assisting with specific projects
    • The position requires a proactive self-starter who can anticipate the needs of not only the France Country Manger but also his/her entire staff
    • Participate in company meetings and take minutes as required and follow up on actions as well.
    • Act on behalf of the Managers as a liaison between internal departments, offices and clients.
    • Provide assistance when the France Country Manger are travelling. This may include checking voice mail, telephone calls and messages
    • Provide additional/flexible support to the HR manager and Admin Team as requested
    • Other responsibilities assigned by the HR manager

    Qualifications

    • At least 5 years experience as an Executive Assistant/Senior Administrator in a fast-paced, company start-up, sales environment.
    • A university degree in business adminstartion or similar field.
    • Excellent speaking/ writing French and English language is a must
    • Superior communication skills complemented by high standards of work and presentation.
    • You will be able to build excellent working relationships with stakeholders.
    • You must be self-motivated, possess good planning skills and demonstrate high attention to detail.
    • A flexible, well organised team player with strong problem solving skills, often working under pressure while maintaining accuracy.
    • Advanced skills in Microsoft Word, Excel and PowerPoint and proven experience in an administration position within a corporate environment.
    • Qualifications in Office / Business Administration will be highly regarded.

    About InterSystems

    InterSystems develops advanced software technologies that enable breakthroughs. With a passion for excellence and a focus on client success, InterSystems provides data management, strategic interoperability, and analytics platforms used in healthcare, financial services, government, and other industries. In selected countries, InterSystems also offers unified healthcare applications, based on its core technologies, that deliver on the promise of connected healthcare. Founded in 1978, InterSystems is a privately held company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its products are used daily by millions of people in more than 100 countries.

    For more information, visit InterSystems.com.


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