• Administrative Assistant

    Location UK-Eton/Windsor
  • Overview

    InterSystems Corporation is a privately held software company with a 40-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.


    Job Summary:

    Provide PA and administrative support for a Director and Senior Management and administrative support on an as-needed basis for other areas of the business. 


    • PA support, including arranging internal and external meetings, booking travel, gatekeeping, processing expenses, etc
    • General admin support to the teams including organising flight, hotel and taxi bookings through a dedicated travel agency
    • Weekly tracking and recording of staff locations
    • Attendance at monthly sales meetings which requires preparation of agendas, collation of monthly reports and the taking of accurate minutes
    • Arranging ad-hoc meetings, sometimes off-site, including organising catering
    • Raising purchase orders
    • Tracking team travel and approval of invoices
    • Tracking contractor timesheets and invoices
    • Project support during implementation period including document management, control of project intranet page (SharePoint), minute taking at project reviews
    • Reception cover for full time receptionist during breaks/holidays etc. (shared with rest of Administrative Services Group (ASG))
    • General support as part of ASG team
    • Provide additional cover for other administrative staff during absences or when assisting with specific projects and ad-hoc tasks
    • Assist in the organisation/coordination of UK Sales Meetings and Company events
    • Act on behalf of the team as a liaison between internal departments, offices and clients


    • Previous Admin/PA experience, preferably in an international company
    • Experience of reporting into multiple managers  
    • Strong administration, planning and organisational skills
    • Good written and oral communication
    • Ability to produce accurate and professional written documentation, particularly on MS Word
    • Self-starter who can be proactive and forward thinking but can also react quickly to urgent situations
    • Good working knowledge of MS Word, Excel, Outlook, and PowerPoint
    • Knowledge of SharePoint, Concur and MS Project advantageous
    • Previous project support beneficial
    • Ability to multi-task


    Personal Specification:

    The role requires the following key characteristics:


    • Team player
    • Confident - someone that interacts well with people at all levels internally and externally
    • Flexible attitude – particularly when it comes to changing priorities and demands
    • Assertive
    • Responsible
    • Reliable
    • Calm under pressure
    • Business acumen
    • Attention to detail
    • Strong work ethic

    Fun and good sense of humor

    Come innovate with us

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed