• Administrative Assistant

    Location UK-Eton/Windsor
  • Overview

    InterSystems Corporation is a privately held software company with a 40-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.

     

    Job Summary:

    Provide PA and administrative support for a Director and Senior Management and administrative support on an as-needed basis for other areas of the business. 

    Responsibilities

    • PA support, including arranging internal and external meetings, booking travel, gatekeeping, processing expenses, etc
    • General admin support to the teams including organising flight, hotel and taxi bookings through a dedicated travel agency
    • Weekly tracking and recording of staff locations
    • Attendance at monthly sales meetings which requires preparation of agendas, collation of monthly reports and the taking of accurate minutes
    • Arranging ad-hoc meetings, sometimes off-site, including organising catering
    • Raising purchase orders
    • Tracking team travel and approval of invoices
    • Tracking contractor timesheets and invoices
    • Project support during implementation period including document management, control of project intranet page (SharePoint), minute taking at project reviews
    • Reception cover for full time receptionist during breaks/holidays etc. (shared with rest of Administrative Services Group (ASG))
    • General support as part of ASG team
    • Provide additional cover for other administrative staff during absences or when assisting with specific projects and ad-hoc tasks
    • Assist in the organisation/coordination of UK Sales Meetings and Company events
    • Act on behalf of the team as a liaison between internal departments, offices and clients

    Qualifications

    • Previous Admin/PA experience, preferably in an international company
    • Experience of reporting into multiple managers  
    • Strong administration, planning and organisational skills
    • Good written and oral communication
    • Ability to produce accurate and professional written documentation, particularly on MS Word
    • Self-starter who can be proactive and forward thinking but can also react quickly to urgent situations
    • Good working knowledge of MS Word, Excel, Outlook, and PowerPoint
    • Knowledge of SharePoint, Concur and MS Project advantageous
    • Previous project support beneficial
    • Ability to multi-task

     

    Personal Specification:

    The role requires the following key characteristics:

     

    • Team player
    • Confident - someone that interacts well with people at all levels internally and externally
    • Flexible attitude – particularly when it comes to changing priorities and demands
    • Assertive
    • Responsible
    • Reliable
    • Calm under pressure
    • Business acumen
    • Attention to detail
    • Strong work ethic

    Fun and good sense of humor

    Come innovate with us

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