• PA / Administrative Assistant

    Location UK-Eton/Windsor
  • Overview

    The Administrative Assistant will provide a full range of administrative support and office coordination responsibilities to the Director of Sales, Manager of Sales Engineering and Education and the Client Engagement Director. You must be detail oriented; have a professional demeanour; strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.

    Responsibilities

    • Complex diary management, scheduling meetings across a wide geographical range.
    • Phone coverage (screen and route) for assigned departmental personnel
    • Maintain attendance tracking
    • Assist in calendar scheduling for assigned executives
    • Support key marketing events, usually 2 to 3 days working off-site with some travel involved (historically 2 per year)
    • Create and submit expense reports in a timely manner for assigned executives
    • Raise Purchase Orders and reconcile invoices
    • Schedule requested meetings, conference and video calls
    • Assist in planning InterSystems Events
    • Establish and maintain strong working relationships with other PAs and Administrators
    • Maintain office supplies as needed
    • Maintain department specific contacts (customers, vendors, contractors…etc)
    • Book travel arrangements and distribute itineraries for assigned executives
    • General document management (filing, faxing, scanning, printing…etc)
    • Proof read correspondence as requested
    • Maintain a variety of reports as directed
    • Organise catering for internal meetings
    • Compiling department specific materials and collateral as needed
    • Reception coverage upon request
    • Distribute mailings
    • Provide administrative cover for the EA to the UK Country Manager and admin support to different departments as needed
    • Inform manager of staff life events (birth, marriage…etc)
    • Special administrative projects as requested
    • Report general office maintenance needs to Facilities (Spills, lights out...etc)

    Qualifications

    • Associate Degree or relevant experience
    • Proven ability to work in a high volume, fast-paced environment
    • Ability to communicate effectively whether via verbal or written communications with all levels of the organization
    • Possess high level of organization skills, flexibility, and strong attention to detail
    • Good proofreading and grammatical skills
    • Ability to work under pressure
    • A highly reliable, personable, energetic, professional attitude; willingness to do what it takes to get the job done correctly and on time
    • Advanced knowledge of Word and Excel is required

    Come innovate with us

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